EMBCP Organization
The College’s Emergency Management and Business Continuity Plan consists of four major elements:
- College Incident Commander (CIC)
- Emergency Management Team (EMT)
- Incident Response Team (IRT)
- Unit Plans with supporting Response Plans
COLLEGE INCIDENT COMMANDER
The College Incident Commander (CIC) is the President, or his designee. The Incident Response Team reports directly to the EMT who in turn communicates directly with the President or designated CIC.
The EMT is in charge of their respective employees of the Incident Response Team. The College Incident Commander is the individual responsible for the command and control of all aspects of the emergency response. The College Incident Commander must be able to quickly assess an emergency situation, determine the level of impact, assess the effect, contain the incident and assign the proper resources. The College Incident Commander must have the authority and ability to make quick decisions in an emergency situation. As necessary the Incident Commander will relinquish incident command to civil authorities. Responsibilities of the Incident Commander are referenced in 2.5.
In his/her absence, only members of the Emergency Management Team can be designated as the College Incident Commander with authorization to fully activate this Emergency Management and Business Continuity Plan. Acting College Incident Commanders are as follows:
College Incident Commander
Designee can be:
Director of Safety & Security Vice President for Finance and Operations Provost/Executive Vice President for Academic Studies & Student Services
The Incident Commander designates regular personnel who are considered the first responders for the campus. See key personnel in Appendix B.
EMERGENCY MANAGEMENT TEAM (EMT) Responsibilities
The Emergency Management Team is an assemblage of College officials appointed by the President to advise and assist in making emergency-related policy decisions. A principal responsibility of the Emergency Management Team is to keep managers focused on the right set of priorities in a crisis. Accordingly, the responsibilities of this body are referenced in 2.5:
The Emergency Management Team will be assembled should the President (or designee) determine the situation has a wide-ranging or long- lasting effect. The team may consist of the following individuals:
Emergency Management Team Members
- President
- Provost/Executive Vice President
- Vice President for Finance & Operations
- Executive Director, Institutional Effectiveness & Instructional Resources
- Director of Safety & Security
- Director Public Relations & Development
- Information Security Officer
- Controller
- Director of Physical Plant
- Director of Enterprise Applications
- Security Officers
- Physical Plant Personnel
- Dean of Student Services
- Dean of Nursing and Allied Health Programs
- Dean of Academic & Technical Studies
- Execuitve Director of Campus Safety
INCIDENT RESPONSE TEAM (IRT)
Responsibilities
At the direction of the College Incident Commander, the Incident Response Team (IRT) is responsible for Emergency Management and Business Continuity Plan (EMBCP) execution during an emergency situation. The Incident Response Team reports directly to the Emergency Management Team. The IRT is comprised of management personnel representing areas of the College that have critical EMBCP execution responsibilities and will be designated by the Emergency Management Team. They will be called upon to return to campus immediately following an emergency or they will set up temporary operations at another site.
Membership
The Incident Response Team includes both primary and alternate members. Primary members are management personnel who are familiar with their unit’s responsibilities. Alternate members are also management personnel who are familiar with their unit’s responsibilities. Alternate members direct and execute their Unit Plan responsibilities in the absence/unavailability of the primary member.
All primary and alternate members need to be knowledgeable of overall EMBCP operations and be available during a crisis situation. IRT Members and/or IRT Alternate Members are required to attend annual Plan Exercises organized by the Emergency Management and Business Continuity Plan Coordinator.
Structure
The Incident Response Team is organized under Incident Command System headed by the President.
Incident Response Team Members
- Dean of Academic Studies
- Dean of Nursing and Allied Health Programs
- Dean of Student Services
- Director of Safety & Security
- Security Officers
- Director of Enterprise Applications
- Director of Human Resources
- Purchasing Coordinator
- Lab Tech III
- Controller
- Director of Physical Plant
- Physical Plant Personnel
- IS Department Personnel
- Executive Assistant
UNIT PLANS/RESPONSE PLANS
Each area identified with primary or secondary responsibilities is required to develop and maintain a Unit Plan. A Unit is a department or other defined entity of the College. A Unit Plan identifies emergency preparation, coordination and response activities for the Unit. The Unit Plans address the assignment of roles described in Incident Response and, as necessary, identify existing Response Plans that provide guidance and procedures for specific response activities (i.e. bomb threats, civil disturbance, winter storm, etc.). Individual departments or programs will develop a Unit Plan to identify key personnel and define specific responsibilities.
All Unit Plans have a common structure and format as defined in the Unit Plan Template. All Unit Plans are filed with and secured by the Emergency Management and Business Continuity Plan Coordinator. Unit Plans must be reviewed and updated annually or more frequently as necessary. Electronic copies are maintained on the College Intranet and hardcopies are secured in the office of the Emergency Management and Business Continuity Plan Coordinator (EMBCPC). Copies of supporting Response Plans are also maintained at the EMBCPC. Each unit should also retain a copy of this plan.
Some Units have major EMBCP responsibilities and may have Unit Plans that are more detailed than other Units. Unit Plans are classified as follows:
Primary Units
Each area identified as part of the Incident Response Team is determined to have critical responsibilities on a College-wide basis during emergency situations and is required to develop a Unit Plan. As necessary Unit Plans will be augmented by Response Plans to address specific situations. A list of areas required to develop a Unit Plan can be found on page 66 of this manual.
Secondary Units
Several units have been determined to have critical responsibilities on an internal unit basis during emergency situations and are required to develop a Unit Plan. As necessary Secondary Unit Plans will be augmented by Response Plans to address specific situations. A list of areas required to develop a Secondary Unit Plan can be found on page 66 of this manual.
Other Units
College departments that are not defined as a Primary or Secondary Units are considered to be an Other Units. Other Units are encouraged, but are not required, to develop Unit Plans.
EMBCP ORGANIZATION
Relationships and Primary Responsibilities
- Makes critical policy decisions (strategic decisions) affecting the College during an emergency
- Reviews and approves all provisions of the EMBCP
- Makes critical management decisions (tactical decisions) during an emergency
- Designates “Key Essential Personnel”
- Gather and analyze conditions throughout the College
- Allocate and direct distribution of resources to accomplish the purposes of this EMBCP
- Request needed resources that are unavailable internally from available outside resources
- Responsibility for final plan approval and for final policy decisions
- Knowledgeable of overall EMBCP Operations and available during a crisis as required by EMBCP
- Primary Units – Units with critical College-wide responsibilities
- Secondary Units – Units with important special responsibilities – applicable to specific units
- Other Units – All other areas of the College
- Procedures for specific response activities